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Manager/Club Coordinator Information

Get Ready for the 2019 Season!


January and February

- hold an informational meeting with your prospective players and families if you have not done so already.

- continue to remind players to register for HPHL.

- begin collecting fees (the informational meeting is a good time to collect, as are tryouts).  It is strongly encouraged to collect $200 per player extra in case the player is assessed a team fine during the season. This can be refunded or shredded at the end of the season if it is not used.

- begin collecting credentials** from players, coaches, managers.  Keep all of your paperwork together in a notebook.  It will need to be checked by your division director.

- work with the scheduler to arrange tryout ice if you plan on holding tryouts.

-keep the league posted if you foresee an over abundance or lack of goalies for your team(s).

- keep the league posted on your plans regarding fielding multiple teams or releasing extra players to another team.

- deduct scholarship credits from player fees as this information is made available to you.

- be prepared to pay your team fees prior to your first game.

- once teams are determined fill out a roster template (it will be available online) and send it to the HPHL registrar (Rob).

- once tiers are set, you will need to enter your teams roster on Sports Engine.  Include coaches and managers.  Indicate goalies.

- notify the league if you release any players to a combined jv team or to the goalie pool.

-plan to have at least one person from your team (someone that is not on the bench during games) familiarize themselves the online scorekeeping materials on the scorekeepers page. 

-decide who will do your ESS and clock for your home games – paid outside scorekeeper, paid parent or sibling, unpaid volunteer.  Remember that who ever it is, they  must read all of the information on the scorekeepers page!!


You can find everything you need to know about credentials on the credential page.

Other useful documents and forms are below.

Scorekeeping Information

Detailed scorekeeping information can be found on the scorekeeper pages.  Managers should direct their scorekeepers to familiarize themselves with all of the information there.


Below is a downloadable blank scoresheet.  Player names need to be written in if using this version.  


HPHL will pay for security on an as needed basis.  Team managers or Club Coordinators can request approval for security at select games from their Division Directors.  Once approved, they (the TM or CC) can schedule a security officer.  See below for security officer job expectations.

Please plan ahead as it takes about 2 weeks to schedule a security officer.